The Northern Kentucky Convention and Visitors Bureau prides itself in offering the most comprehensive, complimentary convention services in the industry. We appreciate your interest in Northern Kentucky as your meeting site, so to assist you in making your meeting or convention successful, we offer the following award-winning services to help you save time – and money:
Promotion & Attendance Building
Special promotion and attendance building materials are available to help showcase an upcoming conference or site to your members:
- Four-color fliers, postcards, photos and slides, a Northern Kentucky video, camera-ready artwork and e-mail marketing support developed with your conference promotion needs in mind
- A custom Web page developed for you to introduce your attendees to Northern Kentucky attractions and activities – linked directly from your home site
- For groups with 725 total room nights or more, CVB attendance at your previous or current year’s event to promote your upcoming NKY convention or meeting
Welcome Letters
We can assist you in obtaining letters of welcome and greetings from local and state officials for your promotional use, conference programs or registration packets.
Convention Amenities
To further enhance your on-site experience, you may select Northern Kentucky plastic bags, lapel pins or conference souvenirs for each of your attendees. Additional quantities are available for purchase by your group.
Visitor Information
We can supply you with all the necessary information each of your attendees may need. Northern Kentucky visitor guides and local area maps are invaluable resources for your guests during their free time.
Planning Assistance
Our staff is eager to help make certain that your experience in Northern Kentucky exceeds your expectations in every way. For group outings, companion programs and supplier needs of all kinds, we are here to answer your questions, assist with actual event planning and coordinate with any important or applicable local contacts. Click here to utilize either our community resources or convention suppliers.
Housing Assistance
We will assist you in coordinating housing when using two or more properties in Northern Kentucky. We are Passkey enabled, therefore we can offer real-time online hotel reservations and give meeting planners access to all reports, block pickup and pace reports 24/7 from the world’s most powerful online group reservation system.
At Your Service Newsletter
Meeting planners who book events in Northern Kentucky will receive a complimentary quarterly e-mail newsletter, designed to provide updated information and the latest news on the Northern Kentucky hospitality community. Read a sample here.
Registration Service
We are confident that we can provide the most knowledgeable, experienced and courteous registration staff for your event. Our well-trained, qualified registrars provide:
- Local tourism and restaurant information
- Computer-generated name badges (advance and on-site)
- Information/message clerks
- Data entry
- Cashiers/collection of registration fees
- Room/door monitors
- Packet assembly
- Fliers
- Greeters/receptionists
- Ticket sellers
- Floaters
Publicity & Communications Assistance
- Consultations
Immediately after your convention or meeting is booked, we will contact you to discuss your goals – from attendance building ideas to regional or local publicity. No matter your priority, we know that early strategic planning is vital.
- Media Lists
You will receive a complete list of current local and regional news media contacts (predominantly print media). This list is available for your use, or if you need full media relations services, we will utilize these same contacts on your behalf.
- News Releases
In the months prior to your event through to the days immediately prior to its commencement, you can expect us to distribute news releases to our local media contacts or to additional media organizations of your choice.